Case Study
Transforming Asset Management
for a Leading Canadian Real Estate Corporation
Transforming Asset Management for a Leading Canadian Real Estate Corporation
Industry
Real Estate Asset
Management
Real Estate Asset
Management
// Size
Large corporation managing 100+ commercial properties across Canada
// Challenge
Inefficient asset tracking and maintenance management across multiple locations
Problem Statement
A leading Canadian asset management corporation managing a vast portfolio of commercial properties across the country was struggling with their existing systems. Their challenges included:
- Difficulty in real-time tracking of asset status and maintenance needs
- Inefficient communication between field technicians and management
- Lack of centralized data for informed decision-making
- Inability to quickly generate reports for stakeholders
These issues were resulting in increased maintenance costs, delayed response times to critical issues, and difficulty in strategic planning for their asset portfolio.
How did we Overcome the Challenges
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We proposed and implemented a custom CRUD (Create, Read, Update, Delete) application using Google Sheets, Apps Script, and Looker, completed within our standard two-week timeframe. The solution included:
Google Sheets Database
- Centralized repository for all asset dataA
- Structured data model for consistent information across all properties
Looker Analytics Dashboard
- Real-time visualization of asset performance metrics
- Predictive maintenance forecasting
- Custom reports generation for stakeholders
Apps Script Web Application
- User-friendly interface for CRUD operations
- Role-based access control for different user types (managers, technicians, administrators)
- Automated notification system for maintenance alerts
Asset Information Management
- Detailed profiles for each building including location, size, tenants, and systems
- Document storage for contracts, certificates, and maintenance records
Maintenance Tracking
- Schedule and track regular maintenance tasks
- Log and prioritize repair requests
- Assign tasks to technicians with real-time status updates
Financial Tracking
- Monitor operating costs, revenue, and ROI for each property
- Budget forecasting and variance analysis
Reporting and Analytics
- Customizable dashboards for different management levels
- Automated monthly and quarterly reports
- Trend analysis for proactive decision-making
After implementing the new asset management system, the client experienced significant improvements:
Increased Efficiency
- 40% reduction in time spent on data entry and retrieval
- 60% faster response time to maintenance issues
Improved Data Accuracy
- 95% reduction in data discrepancies across regions
- Real-time updates eliminated delays in information flow
Better Decision Making
- Data-driven insights led to 15% reduction in operational costs
- Predictive maintenance reduced unexpected downtime by 30%
Enhanced Stakeholder Communication
- Automated reporting reduced report generation time by 80%
- Increased transparency led to improved stakeholder satisfaction
Scalability
- Automated reporting reduced report generation time by 80%
- Increased transparency led to improved stakeholder satisfaction
We proposed and implemented a custom CRUD (Create, Read, Update, Delete) application using Google Sheets, Apps Script, and Looker, completed within our standard two-week timeframe. The solution included:
Google Sheets Database
- Centralized repository for all asset dataA
- Structured data model for consistent information across all properties
Looker Analytics Dashboard
- Real-time visualization of asset performance metrics
- Predictive maintenance forecasting
- Custom reports generation for stakeholders
Apps Script Web Application
- User-friendly interface for CRUD operations
- Role-based access control for different user types (managers, technicians, administrators)
- Automated notification system for maintenance alerts
Asset Information Management
- Detailed profiles for each building including location, size, tenants, and systems
- Document storage for contracts, certificates, and maintenance records
Maintenance Tracking
- Schedule and track regular maintenance tasks
- Log and prioritize repair requests
- Assign tasks to technicians with real-time status updates
Financial Tracking
- Monitor operating costs, revenue, and ROI for each property
- Budget forecasting and variance analysis
Reporting and Analytics
- Customizable dashboards for different management levels
- Automated monthly and quarterly reports
- Trend analysis for proactive decision-making
After implementing the new asset management system, the client experienced significant improvements:
Increased Efficiency
- 40% reduction in time spent on data entry and retrieval
- 60% faster response time to maintenance issues
Improved Data Accuracy
- 95% reduction in data discrepancies across regions
- Real-time updates eliminated delays in information flow
Better Decision Making
- Data-driven insights led to 15% reduction in operational costs
- Predictive maintenance reduced unexpected downtime by 30%
Enhanced Stakeholder Communication
- Automated reporting reduced report generation time by 80%
- Increased transparency led to improved stakeholder satisfaction
Scalability
- Automated reporting reduced report generation time by 80%
- Increased transparency led to improved stakeholder satisfaction
What our Client says About us
The CRUD application has transformed our asset management operations. The intuitive web interface, combined with the power of Google Sheets and the insightful Looker dashboards, has given us unprecedented control and visibility over our entire portfolio. The speed of implementation was remarkable, and the system’s flexibility allows us to adapt quickly to our changing needs.
Chief Operations Officer (COO)
Leading Canadian Asset Management Corporation
Our project successfully delivered a cloud-based asset management system in two weeks, utilizing Google Sheets for database management, Apps Script for a seamless web app, and Looker for advanced analytics.
This efficient solution met complex needs, overcame immediate challenges, and set the stage for future expansion and strategic asset management.